As an Administrative Assistant your role is to support a senior manager or even a whole team. Your daily tasks will be many and varied and can change when a sudden request comes in.
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Responsibilities:
Day-to-day support in business travel arrangements, leave management, coordination of training;
Dealing with incoming telephone calls and information requests;
Managing incoming and outgoing correspondence and documentation;
Providing various logistics support;
Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of personnel;
Room and resources bookings for meetings and/or events;
Tasks related to documentation management, distribution/registration of mail and documents;
Participation in the organisation of meetings and events;
Management of inputs and documentation to the boards;
Support to visitors, including access control, preparing visa applications, distribution of information material.
Skills & Experience
Several years of relevant experience;
Familiarity with modern electronic office automation and techniques, electronic mailing, customised database, and internet software applications;
Experience in documentation management;
Excellent communication and organisational skills;
Ability to deal with high workload, stress resilience;
Fluency in English is mandatory; knowledge of another European language is an advantage.
