Privacy Notice for Website Visitors and Job Applicants
At HE Space, we are dedicated to safeguarding the privacy of individuals who visit our website or engage with our online platform. Transparency and the acknowledgment of privacy as a fundamental human right are core principles that guide our business conduct. This Privacy Notice is designed to provide you with a clear understanding of how we collect, use, disclose, and protect your personal information. By utilising our website or submitting your application, you demonstrate your consent to the terms outlined in this notice.
Information We Collect
a. Website Visitors:
Automated Data Collection: When you visit our website, we automatically collect certain information, such as your IP address, browser type, and device information.
Cookies: We use cookies to enhance your experience and gather information about your browsing activities on our website.
b. Job Applicants:
Application Information: When you submit your application or CV through our website, we collect personal and professional information, including your name, contact details, employment history, education, and skills.
Job Alerts: If you sign up for job alerts, we collect your email address to notify you of future job opportunities.
Open Applications: If you submit your CV through our open application form, your CV will be stored in our database for two years.
How We Use Your Information
Recruitment Process: Your personal information is used for recruitment and hiring purposes.
Job Alerts: Your email address is used to send you job alerts based on your preferences.
Open Applications: CVs submitted through open applications are stored for two years.
Data Sharing
Third-Party Service Provider and Affiliated Companies: Our website is administered by a European-based service provider, and data may be shared with other companies within our corporate group, including those in the United Kingdom. They process data on our behalf under a Data Processing Agreement.
Data Security
Protection Measures: We implement security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction.
Your Rights and Access to Your Personal Data
At HE Space, we recognise the importance of your rights and your control over personal data. Transparency and your ability to manage your information are fundamental principles guiding our data processing practices.
Your Rights:
Right to Be Informed: You have the right to be informed about what personal data of yours we hold, how we obtained it, and how long we intend to keep it.
Right to Rectification: If you believe that any of your personal data is inaccurate or incomplete, you have the right to have it rectified.
Right to Erasure: You have the right to request the erasure of your personal data under certain circumstances.
Right to Withdraw Consent: If you have provided consent for the processing of your personal data, you can withdraw that consent at any time.
Right to Restrict Processing: You have the right to request the restriction of processing your personal data under certain circumstances.
Right to Data Portability: You can request the transfer of your data, i.e., data portability.
How to Exercise Your Rights:
To exercise any of the rights mentioned above or if you have any inquiries regarding your personal data, please contact our Data Protection Officer.
Response Time:
We are dedicated to handling your requests promptly. Upon receiving your request, we will verify your identity to ensure the security of your personal information. You can expect a response to your request within 30 days. In case we need more time to process your request, we will notify you and provide reasons for the delay.
Retention
CVs: If you submit your CV through our open application form, we will store it for two years. After this period, we will contact you to confirm whether you consent to remaining in our database. If we do not receive explicit consent, your CV will be securely deleted from our database.
International Data Transfers
European Service Provider and Affiliated Companies: Your data may be transferred to and processed by our European-based service provider and other companies within our corporate group, including those in the United Kingdom. Transfers to the United Kingdom are conducted in accordance with applicable data protection laws and regulations. For such transfers, we have implemented appropriate safeguards to ensure the security and protection of your data.
Data Protection Officer (DPO) Contact Information
If you have specific data protection concerns or inquiries, you can contact our Data Protection Officer, including inquiries related to data transfers to the United Kingdom:
Raluca Popescu | HE Space Operations B.V. | Tel.: +31 71 341 7514 | Email: dpo@hespace.com
Legal Representative Contact Information
For legal inquiries you can contact our legal representatives:
HE Space Operations B.V. | Arnaud Ginestet (Operations Director) | Huygensstraat 44, Space Business Park, 2201 DK Noordwijk aan Zee, The Netherlands | Tel.: +31 71 341 7500 | Email: aginestet@hespace.com
HE Space Operations Ltd | Dr Jason Maroothynaden (UK Director) | Link C, Ground Floor, HQ Building, Harwell Science and Innovation Campus, Didcot, Oxfordshire, OX11 0RL, The United Kingdom | Tel.: +44 (0) 1235 431 420 | Email: jmaroothynaden@hespace.com
Updates to Privacy Notice
We may update this Privacy Notice periodically. Significant updates will be communicated directly to users or through prominent notices on the website.
By using our website and submitting your application, you acknowledge that you have read and understood this Privacy Notice.